If you use multiple computers or mobile devices to send and receive email, then you will most likely want to keep all of your email on the server to ensure it is accessible from all locations. Otherwise, email would only be available from the computer or device that you downloaded it to originally.
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Open Outlook, and click on “Tools -> E-mail Accounts“.
Select “View or change existing e-mail accounts” and click “Next“.
Highlight the account you would like to edit and click “Change“.
Click “More Settings“, and navigate to the “Advanced” tab.
Place a check mark next to the option for “Leave a copy of messages on the server“, and set further preferences below.
Click “OK“, then “Next“, then “Finish“.
You have now set Microsoft Outlook to leave a copy of all downloaded emails on the server so they are still accessible from anywhere.